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Benefits of the Vacation Rental Management System

Reduce the time needed to manage bookings
  • Automated tools including ‘Harmony protocol automation’ to contact your guests, promote online check-in, check for missing payments and manage reviews.
  • Tools to communicate automatically with your owners and housekeepers to ensure smooth processes.
  • Pre-configured business rules to apply automatically to bookings, including occupation rules, check-in and check-out, services/extras, payment scheduling and key collection.
Attract international and local guests
  • Multilingual system, so your employees can work in different languages, and contact your guests easily in their own language.
  • Multilingual tools to facilitate a quality presentation of your properties in international countries in your guests' local language.
  • Multi-currency websites to display prices in the currency of the guest, and also to enable additional bookings through international portals, reaching new potential customer groups.
Facilitate easier management of external companies
  • Flexible contracts, automatic settlements, reports and communications, with rules-based tools and an extensive Owners Login Area for improved owner’s relationships and retention.
  • Fully mobile-responsive, interactive module to plan and monitor the changeover tasks of external companies such as cleaners and service providers.
  • Channel payment rules for the portals you work with, to ensure you receive payments for reservations to best suit your agency.
  • Reports of the external providers for optimum management of all companies who work with you.
Access instant management information to grow your business
  • Booking and Occupation Statistics Dashboard with a high impact visual of essential data, comparable by period and time.
  • Customizable and exportable management reports for in-depth analysis of properties, bookings and cancellations, guests, profitability, and growth opportunities.
  • Interactive online booking calendar presents all availabilities, status of reservations and booking details in real time, for planning and booking alterations.
  • Essential tools to filter all fundamental information for management planning, including guest and portals payments paid, due and overdue, owners financial data, portals statistics and arrivals.
Be protected from security risks
  • Individual user access with customisable permissions/roles, with password protected individual access for third parties. Unlimited number of users
  • Full SSL certification on our vacation rental software to encrypt all transmitted data and protect you from cybercrime.
  • PCI DSS compliant tools to process and store credit card data through your website and portals, protecting your company from fraud and theft.
Increase profitability
  • Discounts and promotional codes to stimulate competitive interest and increase the number of bookings.
  • Extra services area in the property portfolios to encourage and analyze the profitable upsales of extra services both before and during the stay.
  • Flexible prices, supplements and discount rules to maximize sales made during different days, weeks and months of the year.
  • Online revenue management software with pricing solutions to automate pricing after assessing the demand and supply trends.
Communicate and manage all customers with ease
  • Data and statistics from past and presents client in the secure, centralized system.
  • Communications in the mother tongue of the your guests using the translated tools, either manually, or using the time-saving automation tools.
  • Online marketing campaigns from the connection to Mailchimp to drive additional bookings.
  • Extensive guest tools for pre-arrival messages, receipts, essential arrival and property information, upsales and repeat stays to build long-term relationships.
Provide reliable data for Accountants and Authorities
  • Exportable data reports with all the data your accountant needs.
  • Exportable reports for police and authorities to comply with legal requirements (in Spain, Portugal, Italy).
  • Document Scanner tool to automatically complete guest records in seconds.
See Our Business Proposal

Avantio Vacation Property Management Features

Providers’ intranet

An advanced mobile responsive feature to manage the entire process of cleaning and the change over service providers such as housekeepers and maintenance teams.

Check-in online

An integrated check-in online to allow tourists to provide all their details before arrival. This information can be exported to authorities if needed.

No booking fees or commissions

We provide transparent pricing structures with no hidden costs, so you know exactly how much you will pay and when, so you can plan your business finances.

New feature Harmony task automation - new features

An industry-leading automation tool, with customizable tasks to fulfil business needs. Automate guest reviews, payments reminders, guest and owner communications to save 40% of monthly resources.

Guest area

A tourist log-in to increase re-bookings by creating a better guest experience. Fully customizable with accommodation details, area guides, check-in online, upsale opportunities, guest reviews and re-book facilities.

Extensive business and financial reports

Produce a selection of robust and exportable reports automatically to manage your business including contractual owners payments, arrivals and departures and business profitability.

New feature Yield management software - new feature

Increase booking profitability, through the use of a variable pricing strategy, based on an extensive data analysis of the maximum revenue obtainable in different scenarios.

Integrated Vacation Rental Channel Manager available

Smooth one click integrated Channel Manager, to distribute easily to over 60 vacation rental portals worldwide.

Secure owner log-in

Use a market leading owners area to give password protected access to individual owner operational information, contracts, customizable settlements and reports.

Promotional codes

A feature to create promotional codes and send them to your customers in order to obtain specific discounts when making a booking on your website.

Additional services

An extra services feature increases the value of the reservation by offering profitable optional extras to the tourist.

PCI DSS Compliant

Protect your company from theft and cybercrime, through using the PCI DSS compliant processes to store and manage credit card data from your guests.

Dynamic booking calendar

Get an instant overview with easy navigation of all your reservations and availabilities to maximise sales opportunities and manage bookings.

No installation required

All the software and features are cloud based, which means that our team of technicians can manage and make improvements to your software, keeping you up-to-date at all times.

Live chat, email & telephone support

Our customer service team is here to provide you with full set-up training and ongoing support for your business needs, in over 6 languages.

Unlimited users & set roles

Your agency isn't limited to how many employees it can have, and so we don't limit how many can use our services. Each user will have access levels that you set.

Guest ratings and reviews

Customer reviews are a vital way to increase bookings. This tool offers full control of your guest reviews to give confidence to your visitors.

Communication templates

Create new documents quickly and easily with more than 20 preconfigured templates. These include Reservations, Owners, Invoices, Extra Services Invoice/Receipts and Web Bookings.

At a glance dashboard

A management tool to provide instant real time and historical data on the financial and occupational statistics of your property management.

Avantio Vacation Rental Channel Manager News

The latest news and updates from the Avantio Vacation Rental System